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Solar business bookkeeping

Bookkeeping for solar installers and retailers, kept in your own Xero, MYOB or QuickBooks file. We've kept the books for solar businesses before, so the deposits, certificates, stock and finance settlements that come with each install are recorded the way the work runs.

Get a solar bookkeeping quote
For
Solar installers and retailers
Per job
Costs, deposits and certificates
The software
Xero, MYOB or QuickBooks

What's included

The bookkeeping that comes with installing solar, done in your own accounting software, with a monthly routine for each part of it.

  • Job costing for each install, with panels, inverters, batteries and the other costs of the job recorded against it
  • Customer deposits and progress payments tracked against each job, using the treatment your accountant specifies
  • Amounts due to your business from an STC agent or trader under your agreement, tracked and matched when paid
  • Stock of panels, inverters and batteries kept up to date as orders arrive and installs use them
  • Supplier and manufacturer rebates recorded against the supplier and matched when they're paid or credited
  • Warranty and callback costs kept separate, so you can see what returning to finished jobs costs
  • Finance-provider settlements matched to the customer's invoice, with any fee the provider keeps recorded as a cost
  • Bank and card accounts reconciled each month, with any differences explained
  • A profit and loss and a balance sheet each month, plus each job's costs set against its price

Not included

Tax of any kind, and paying your staff. Questions about tax, including how certificates are treated, go to your accountant.

How solar bookkeeping works

A routine built around jobs, from the first deposit to the last payment.

  1. 01

    Assess

    We look at how you quote, take deposits, assign certificates and get paid, and how jobs are set up in your software.

  2. 02

    Each month

    We record each job's costs and payments, track what agents, suppliers and finance providers owe you, and reconcile your accounts.

  3. 03

    Report

    You get your monthly reports, each job's costs against its price, and a list of anything still owed to the business.

Solar bookkeeping questions

What are STCs, and why do they show up in our books?
Small-scale technology certificates (STCs) can be created under the Australian Government's Small-scale Renewable Energy Scheme for eligible installed systems, including solar panels and solar batteries. A system owner can assign the right to create them to an agent, which may reduce the upfront price. Where your agreement with an agent or trader provides for a payment to your business, we track the amount due and match it when paid. Your accountant decides how the arrangement is recorded.
How do you record a deposit taken before the install?
We track deposits and progress payments against the job. Your accountant decides how and when they are recorded as income or as money received in advance, and we follow those instructions.
We buy panels and batteries in bulk. Can you track the stock?
Yes. Stock is recorded as it arrives and assigned to jobs as it's installed, so the stock in your software matches what's on your shelves.
A finance provider paid us less than the invoice. Why?
A fee may have been deducted. We check the provider's settlement details, match the payment and any confirmed fee to the invoice, and flag any unexplained difference for you to check.
Can you show what each install made?
Yes. With each job's costs recorded against it, including warranty and callback costs that come later, you can see each job's costs set against its price.
Have you worked with solar businesses before?
Yes. We've kept the books for solar businesses, so deposits, certificates, stock and finance settlements are familiar work.
Which software do you work in?
Xero, MYOB and QuickBooks. We work in whichever your business already uses.

Related services

Sources

  1. Small-scale technology certificates

    Clean Energy Regulator. Current at 18 September 2026, released 18 September 2026. Checked 15 October 2026.

    Based on Clean Energy Regulator material licensed under a Creative Commons Attribution 4.0 licence. Licence: CC BY 4.0.