How to split a payment in MYOB

Work out which kind of split you need. When one bank transaction covers several kinds of spending or income, and nothing has been recorded for it in MYOB yet, you split it across categories, which is what the steps below do. When it covers several payments you've already recorded, such as a day of EFTPOS takings banked together, you match it to those records instead. The note after the steps covers that case.

Have the amount for each part ready, and know which category each one belongs in. If you're unsure which categories to use, check with your accountant. Your bank feed also needs to be active, so the transaction is waiting on the Bank transactions page.

1. Go to Banking and choose Bank transactions.
2. Use the Not matched filter, and the date filters if you need them, to find the transaction.
3. Expand the transaction to see its matching options.
4. Click Select multiple categories.
5. Choose each category, set how the amount is shared between them, and add any other details you want on the record.
6. Click Save. MYOB creates one record split across your categories: receive money for a deposit, or spend money for a withdrawal.

The bank transaction is now matched, so it shows under the Matched filter rather than Not matched. The record behind it holds one line for each category you picked, with the amounts you set.

To change a split, use the Matched filter to find the transaction and click its dropdown arrow. On the Select categories tab, click Unmatch, then Unmatch again in the message. MYOB deletes the spend money or receive money record it made for the match, and the bank transaction can be matched again, to new categories or to an existing record.

When a single withdrawal pays several suppliers, group the payments before they reach the bank. Record each one as an electronic payment, then go to Banking > Prepare electronic payments, select them and click Download bank file. MYOB creates one electronic payment transaction for the total, which matches the single withdrawal when it comes through the bank feed.

If you use AccountRight on the desktop, matching happens in the Bank Feeds window. Customer payments recorded to Undeposited Funds can be grouped with Prepare Bank Deposit so they match the one deposit in the feed. Without that, or when several bank feed lines belong to one AccountRight transaction, right-click the bank feed transaction and choose Hide Transaction, then mark the related transactions yourself in Reconcile Accounts.

Approving matches in the desktop Bank Feeds window doesn't replace reconciling. You still reconcile the account afterwards, and the approved matches are already selected when you do.