QuickBooks Online bank reconciliation
QuickBooks Online reconciles each bank or credit card account against its statement from the Reconcile page under Accounting. You enter the statement's ending balance and date, tick off the transactions that appear on it, and QuickBooks keeps a report when you finish. We run that routine for your accounts. Where you use Intuit's optional AI-powered reconciliation, we still check each transaction against the statement. The details below are from Intuit's help article on reconciling an account.
What we do in QuickBooks reconciliation
- Add and categorise the statement period's transactions first, using what the bank feed downloads where the account is connected.
- Check the last statement ending date QuickBooks shows, so the new statement picks up the day after, then enter its ending balance and date.
- Tick each transaction in the reconciliation window that appears on the statement, and trace anything left over before finishing.
- Upload the statement where you use AI-powered reconciliation, and still check each transaction against the statement ourselves.
- Check the reconciliation report QuickBooks keeps under History by account, and show your team where to find these reports.
How we reconcile in QuickBooks Online
- 01
Bring the period up to date
We add and categorise the statement period's transactions before the reconciliation starts.
- 02
Enter the statement
We choose the account, check the last statement ending date and enter the new ending balance and date.
- 03
Tick and trace
Each transaction is ticked against the statement, and anything that doesn't line up is traced before we finish.
- 04
Finish and hand over
We finish the reconciliation, check its report and show your team where the history sits.
Reconciling in QuickBooks Online
| What it lists | As published |
|---|---|
| Where reconciliation starts | All apps, then Accounting, then Reconcile |
| When the bank or credit card is connected | QuickBooks enters the starting balance and downloads transactions |
| Where the new statement should start | The day after the last statement ending date |
| What you enter from the statement | The ending balance and ending date |
| When QuickBooks treats the account as balanced | When the Difference is $0.00 |
| AI-powered reconciliation | Optional; you upload the account statement |
| Longest an uploaded statement may take to upload and verify | 1 hour |
| Record kept after each reconciliation | A reconciliation report, under History by account |
Source: Intuit Australia Pty Ltd, Reconcile an account in QuickBooks Online (Australia). Checked 16 Oct 2026.
General information