MYOB bookkeeping for mechanics

Workshop books in MYOB, from the counter to the bank

We start from the invoices your counter raises in MYOB and the bills your parts suppliers send.

• Customer payments arriving through the bank feed recorded against the MYOB invoice each one pays, whether the money came through the card terminal at collection or by transfer from an account customer.
• Parts bills entered with item lines for what you keep on the shelf, such as filters, oils and batteries, so the quantity on hand in MYOB moves with each delivery, if your MYOB plan tracks stock.
• Exchange units such as alternators and starter motors followed from the bill carrying the core charge to the supplier's credit once the old core goes back, with a list of cores still awaiting credit.
• A job for each fleet or business account, linked to that customer and used on their invoices and on the parts bills for their vehicles, so you can see the income each account brings in against the parts it uses.
• The workshop's own tool van account kept against the supplier's statement, with each purchase recorded using the treatment your accountant specifies and each repayment matched as it leaves the bank.
• Bank and card statements set against MYOB in a reconciliation: what shows on the statement is marked as cleared, and the rest is explained as an uncleared item, a bookkeeping error or a bank error you ask the bank to correct.
• Your accountant given access to the MYOB Business file through an invitation from the owner or an Online Admin user, so they see the same records we keep.

Businesses by main state or territory

These counts are for the ANZSIC class Other Automotive Repair and Maintenance, which covers mechanical repair and servicing along with other vehicle repair work. Smash repairers, body shops and auto electricians are counted in separate classes, so they are not included here.