QuickBooks bookkeeping for mechanics

Workshop jobs, big and small, in QuickBooks

Everyday jobs are followed through to payment, and the larger repairs are tracked as jobs in their own right.

• Engine rebuilds, gearbox overhauls and restorations kept as projects for the customer, if your plan has the projects feature, so every part and labour line on that vehicle can be reported on together.
• Deposits taken before parts are ordered for a big job matched to the customer's project, and recorded under your accountant's treatment for customer deposits.
• Sublet work, such as machining, auto electrical or windscreen jobs sent to another business, recorded as a supplier bill against the vehicle's job and checked against what was recharged on the customer's invoice.
• Servicing, mechanical repairs and tyre sales given separate classes, if classes are available on your plan, so the reports show which side of the workshop earns its keep.
• Hoists, diagnostic scanners and tyre machines recorded when they're bought, with the invoice kept on each purchase so your accountant can choose its treatment, and their finance repayments matched to the lender's statements.
• Waste oil collection, rags, cleaning supplies and other shop consumables kept apart from the parts charged to jobs, so parts costs on each job stay clear.
• Statements for the bank account, cards and equipment loans reconciled monthly, with each gap followed up, whether it's a payment still clearing, a wrong entry, or a mistake by the bank for you to query.

Businesses by main state or territory

These counts are for the ANZSIC class Other Automotive Repair and Maintenance, which covers mechanical repair and servicing along with other vehicle repair work. Smash repairers, body shops and auto electricians are counted in separate classes, so they are not included here.