QuickBooks bookkeeping for catering businesses

Following each event through QuickBooks

Weddings, corporate functions and private parties each become their own record in your books, carrying the costs that belong to them.

• Each event opened as a project for the client who booked it, on a QuickBooks plan that has projects, so its deposit, closing invoice and the costs charged to it sit in a single report.
• Booking deposits held against the event under your accountant's chosen treatment, and set off against the closing invoice when the function is over.
• Closing invoices adjusted for whatever changed after the quote, such as extra guests, a late menu swap or added equipment hire, with each change on a line of its own.
• Bills from hire companies for crockery, glassware, linen, furniture and marquees charged to the function that used them, along with any breakage, cleaning or late return charges added afterwards.
• Produce, meat and drinks bought at markets and wholesalers for a particular function captured by photographing each receipt through the QuickBooks mobile app, then matched to its payment in For review and charged to that event.
• Kitchen rent, refrigerated van costs and equipment you own kept off the event projects, so event figures show only what each function used, unless your accountant wants shared costs spread.
• Corporate clients who order lunches and functions on account invoiced on the terms agreed, with each remittance matched and late payers listed for you.
• Bank and card accounts reconciled monthly against their statements, with differences traced to timing, a bookkeeping slip or a bank mistake to query with them.

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