QuickBooks bookkeeping for construction businesses

Contracts, divisions and crews in QuickBooks

Contracts become projects and divisions become classes, where those features are on your QuickBooks plan, so a bill can show both the contract it was for and the part of the business that ran it.

• A project for every contract under way, opened under the client or head contractor that awarded it, so its claims, bills and expenses can be reported on by contract.
• Divisions such as civil works, commercial fit-outs and maintenance each assigned a class, if your plan supports class tracking, so profit and loss can be run division by division as well as for the whole business.
• Progress claims to head contractors, developers and other clients invoiced against the contract's project, with retentions they hold back tracked on that contract and treated as your accountant decides.
• Subcontractor bills from every site entered against the right contract and division, then held until the site manager confirms the work before they go into a payment run.
• Receipts from supervisors' and crew leaders' company cards emailed straight to QuickBooks, where they wait under For review until we match every receipt to its card purchase and code it to the contract and division.
• A list of unpaid supplier bills before each payment run, and an aged receivables report by client each month, with retentions still held listed apart from claims that are due now.
• The business's accounts and company cards brought in through Open Banking feeds, with a data sharing delegate nominated first where the bank requires it for a company or trust account.
• Every account's statement compared line by line with QuickBooks, each difference accounted for, and the report QuickBooks saves after each reconciliation left in the file for your accountant to look back over.

Businesses by main state or territory