QuickBooks bookkeeping for carpenters

Builder claims, timber accounts and homeowner jobs in QuickBooks

Most of a carpenter's income comes from builders, with homeowner jobs filling the gaps between frames. The work in QuickBooks covers both.

• Framing, lock-up, fix-out and formwork claims invoiced to the builder under the site address, so a builder's remittance can be lined up with the claims it covers.
• Backcharges a builder takes off a payment, for rubbish removal, damaged materials or rework, recorded only where the remittance sets them out, with any amount it doesn't explain noted on a list you can take up with the builder.
• Framing timber, sheet goods, fixings and hardware bought on your timber yard trade account entered as bills, and the yard's statement checked against them so a missing invoice or an unapplied credit is picked up before you pay.
• Decks, pergolas and renovations for homeowners kept as projects, if your QuickBooks plan includes projects, with the deposit recorded as your accountant directs and the timber, hardware and final invoice for that job in the project's report.
• Invoices from another carpenter or a labour hire firm you bring in to catch up put on the site or project they worked on, so that job carries the cost of the extra hands.
• Nail guns, saws, compressors and other tools bought on the card captured with their receipts in the QuickBooks app, leaving how each tool is treated to your accountant.
• Your bank, card and any equipment loan account checked against their statements monthly, with the cause of each difference written down: a payment still clearing, a duplicated entry or an error on the bank's side.

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