QuickBooks bookkeeping for gyms and fitness centres

Memberships, counter sales and clubs in QuickBooks

Our starting points are your membership software's billing and dishonour reports, the provider's settlement statements and the bills you receive.

• Every debit batch that reaches the bank feed checked against the billing run it came from, with membership income and the provider's charges recorded from the settlement statement
• Dishonoured debits listed each month beside the batch they dropped out of, taken from your membership software, so members who have fallen behind can be followed up
• Joining fees, access card fees and memberships paid ahead for a longer term recorded using the treatment your accountant specifies
• Supplements, drinks and gym wear at reception kept as stock with quantities on hand, provided your QuickBooks plan has inventory tracking, with counter sales entered from the product sales report and a low-stock alert on the lines you reorder most often
• A class for each club, or for memberships, personal training and retail, if classes are available on your QuickBooks plan, so reports by class show what each side of the gym earns
• Servicing invoices for treadmills, bikes and racks uploaded or emailed to QuickBooks, then matched on the For review tab, and any lease or finance on that equipment recorded from its statements using the treatment your accountant specifies
• Each month, the gym's bank and card accounts in QuickBooks reconciled with their statements, with anything left unmatched explained, such as debits still clearing, a duplicated batch or a bank mistake you query with the bank

Businesses by main state or territory