QuickBooks bookkeeping for musicians and artists

What we keep in order for musicians and artists in QuickBooks

The work follows the gigs, releases and commissioned pieces you produce, and the many payers behind them.

• Venues, festivals and event organisers set up as customers, with each show invoiced from the booking you confirm and its payment matched when it lands, so a fee that hasn't come in stands out.
• Shirts, vinyl and posters sold at the merch desk entered from your card reader's sales report, and if inventory is part of your QuickBooks plan, the count on hand for each design lowered as it sells.
• Statements from distributors, publishers and collecting societies recorded using the treatment your accountant specifies, with payments matched as they arrive and recorded music income kept apart from show fees.
• Lessons and session work invoiced to the students and artists who book you, with part payments and slow payers followed up.
• Commissioned artwork or composition opened as a project for the person who commissioned it, where your QuickBooks plan has projects, with the deposit held as your accountant specifies and the final invoice in the same report.
• Receipts for studio time, mixing, mastering, pressing and gear sent to QuickBooks by upload or email and matched under For review, then given a class for the release or tour they belong to if class tracking comes with your plan.
• Bank and card accounts reconciled with each statement, with any amount that doesn't agree explained, whether a payment yet to clear, a duplicate entry or a mistake by the bank that you can query with them.

Businesses by main state or territory

These counts are for the ANZSIC class Creative Artists, Musicians, Writers and Performers, which also takes in writers, journalists, comedians, media presenters and other freelance performers. Music groups and orchestras, and other businesses that mainly perform music or shows created by others, are counted in a separate class, so they are not in these counts.