Bookkeeping for allied health practices

What the books involve

• Session payments: card payments taken in the clinic, online payments for telehealth appointments and gap amounts paid after a fund rebate reconciled against the practice software's payments report.
• Third-party funders: sessions billed to an insurer, a plan manager or a government program tracked until paid, with each remittance matched to the client and the sessions it covers.
• Contracted work: therapy, assessments and written reports provided to schools, employers or aged care homes invoiced to that organisation, with a monthly list of what each one still owes.
• Cancellation fees: late cancellation and non-attendance charges raised in the practice software followed through until they are paid or the practice chooses to waive them, so the debtor list stays accurate.
• Practice running costs: assessment tools and test forms, clinical software subscriptions, room rent and professional indemnity premiums entered as bills and coded to accounts that suit a health practice.