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Bookkeeping for childcare centres

Childcare centres collect fees from families on a regular cycle, while Child Care Subsidy payments for the same sessions arrive separately, so the books match each payment to the fees it relates to. We look after day-to-day bookkeeping for childcare centres across Australia.

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Businesses in Child Care Services (ANZSIC class 8710)

Actively trading businesses across Australia
11,395 businessesAustralian Bureau of Statistics, Counts of Australian Businesses, June 2025, checked 15 October 2026
Of those, classified as non-employing
6,125 businessesAustralian Bureau of Statistics, Counts of Australian Businesses, June 2025, checked 15 October 2026
Of those, with 1 to 4 employees
1,004 businessesAustralian Bureau of Statistics, Counts of Australian Businesses, June 2025, checked 15 October 2026

Businesses by main state or territory

These counts are for the ANZSIC class Child Care Services, which also covers family day care and before and after school care, so they describe a wider group than childcare centres.

  1. New South Wales4,484 businesses
  2. Victoria2,614 businesses
  3. Queensland2,446 businesses
  4. Western Australia1,036 businesses
  5. South Australia420 businesses
  6. Tasmania164 businesses
  7. Australian Capital Territory134 businesses
  8. Northern Territory97 businesses
Source: Australian Bureau of Statistics, June 2025. Counts of Australian Businesses, data cube 2: Businesses by main state by industry class by employment size ranges (8165DC02.xlsx). Checked 15 Oct 2026.

Businesses by number of employees

  1. Non-employing6,125 businesses
  2. 20 to 199 employees2,205 businesses
  3. 5 to 19 employees1,977 businesses
  4. 1 to 4 employees1,004 businesses
  5. 200 or more employees84 businesses
Source: Australian Bureau of Statistics, June 2025. Counts of Australian Businesses, data cube 2: Businesses by main state by industry class by employment size ranges (8165DC02.xlsx). Checked 15 Oct 2026.

What we look after

What the books involve

  • Family fee collections: direct debits and card payments taken through the centre's childcare software reconciled to the bank, with batched deposits split back to the family accounts they cover.
  • Child Care Subsidy payments matched to the session fees they relate to, with any differences listed for the centre to check against its childcare software.
  • Overdue family accounts: unpaid fees listed by family each month, so the centre can see which accounts are falling behind.
  • Enrolment deposits kept in their own account in the books, separate from fee income, and matched when they are refunded or used against a family's final fees.
  • Running costs: bills for food, nappies, cleaning, learning resources and maintenance entered and coded, with the centre's lease payments recorded against the right account.

Sources

  1. Counts of Australian Businesses, data cube 2: Businesses by main state by industry class by employment size ranges (8165DC02.xlsx)

    Australian Bureau of Statistics. Actively trading businesses at 30 June 2025, released 16 December 2025. Checked 15 October 2026.

    Source: Australian Bureau of Statistics, Counts of Australian Businesses, including Entries and Exits, June 2021 to June 2025, licensed under CC BY 4.0 Licence: CC BY 4.0.

  2. Correspondence, GCCSA 2021 to GCCSA 2026 (CG_GCCSA_2021_GCCSA_2026.csv)

    Australian Bureau of Statistics. ASGS Edition 4, July 2026 to June 2031, released 22 July 2026. Checked 15 October 2026.

    Source: Australian Bureau of Statistics, Australian Statistical Geography Standard (ASGS) Edition 4, licensed under CC BY 4.0 Licence: CC BY 4.0.

Talk to us about your books

Tell us how your business runs and what you need from your books, and we will suggest a bookkeeping plan that fits.

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