Bookkeeping for mining businesses

What the books involve

• Contract claims: work done under a schedule of rates or a lump sum claimed each month against the contract, with each claim followed until the mine owner's payment arrives.
• Heavy equipment: drill rigs, haul trucks, loaders and service vehicles recorded with their finance or hire agreements, and each loan account checked against the lender's statement monthly.
• Fuel, parts and consumables: bulk fuel deliveries, drill bits, tyres and maintenance parts entered against the contract or mine that used them, so running costs per job can be compared.
• Camp and travel costs: flights, accommodation and meals for fly-in fly-out crews coded to their own accounts and charged to the right contract, which shows what each rotation costs.
• Supplier accounts: invoices from equipment dealers, hire companies, laboratories and freight carriers matched to monthly statements, with credit notes and disputed charges tracked until they clear.
• Sales of ore, coal or quarry products: invoices or buyer statements recorded for each shipment or load, with freight and any price adjustments entered on their own lines.