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Bookkeeping for transport businesses

Freight income is invoiced per load or run, often to customers on long payment terms, while fuel, tolls, tyres and finance on each truck go out every week. We look after day-to-day bookkeeping for transport businesses across Australia.

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Businesses in Road Freight Transport (ANZSIC class 4610)

Actively trading businesses across Australia
65,225 businessesAustralian Bureau of Statistics, Counts of Australian Businesses, June 2025, checked 15 October 2026
Of those, classified as non-employing
40,759 businessesAustralian Bureau of Statistics, Counts of Australian Businesses, June 2025, checked 15 October 2026
Of those, with 1 to 4 employees
19,739 businessesAustralian Bureau of Statistics, Counts of Australian Businesses, June 2025, checked 15 October 2026

Businesses by main state or territory

These counts are for the ANZSIC class Road Freight Transport. Passenger transport and other transport businesses are counted in other classes, so they are not included here.

  1. Victoria20,939 businesses
  2. New South Wales19,309 businesses
  3. Queensland12,103 businesses
  4. Western Australia7,143 businesses
  5. South Australia4,135 businesses
  6. Tasmania810 businesses
  7. Australian Capital Territory500 businesses
  8. Northern Territory284 businesses
Source: Australian Bureau of Statistics, June 2025. Counts of Australian Businesses, data cube 2: Businesses by main state by industry class by employment size ranges (8165DC02.xlsx). Checked 15 Oct 2026.

Businesses by number of employees

  1. Non-employing40,759 businesses
  2. 1 to 4 employees19,739 businesses
  3. 5 to 19 employees3,633 businesses
  4. 20 to 199 employees1,019 businesses
  5. 200 or more employees75 businesses
Source: Australian Bureau of Statistics, June 2025. Counts of Australian Businesses, data cube 2: Businesses by main state by industry class by employment size ranges (8165DC02.xlsx). Checked 15 Oct 2026.

What we look after

What the books involve

  • Freight invoicing: invoices raised from consignment notes or proof of delivery tracked until paid, with overdue accounts listed by customer and by how long they have been outstanding.
  • Fuel cards and tolls: statements from fuel card providers and toll accounts reconciled each month and coded to the vehicle that ran up each charge.
  • Truck and trailer finance: loan, lease and hire purchase accounts reconciled against lender statements, so the balance owing on each vehicle stays clear.
  • Subcontracted owner-drivers: their invoices entered and matched to the loads they carried, which keeps subcontracted freight costs separate from the business's own fleet.
  • Vehicle running costs such as tyres, servicing, repairs and insurance recorded per truck using tracking categories in Xero or MYOB, so each vehicle's costs can be read against its income.

Sources

  1. Counts of Australian Businesses, data cube 2: Businesses by main state by industry class by employment size ranges (8165DC02.xlsx)

    Australian Bureau of Statistics. Actively trading businesses at 30 June 2025, released 16 December 2025. Checked 15 October 2026.

    Source: Australian Bureau of Statistics, Counts of Australian Businesses, including Entries and Exits, June 2021 to June 2025, licensed under CC BY 4.0 Licence: CC BY 4.0.

  2. Correspondence, GCCSA 2021 to GCCSA 2026 (CG_GCCSA_2021_GCCSA_2026.csv)

    Australian Bureau of Statistics. ASGS Edition 4, July 2026 to June 2031, released 22 July 2026. Checked 15 October 2026.

    Source: Australian Bureau of Statistics, Australian Statistical Geography Standard (ASGS) Edition 4, licensed under CC BY 4.0 Licence: CC BY 4.0.

Talk to us about your books

Tell us how your business runs and what you need from your books, and we will suggest a bookkeeping plan that fits.

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