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QuickBooks bookkeeping for truck drivers and freight businesses

Owner-drivers and small fleets are paid by the load or the run, often through a freight company's remittance or on long customer terms, while tolls, tyres, repairs and finance repayments keep going out. We keep your QuickBooks file current between runs, showing what each customer owes, what each truck costs and what's left to pay on it.

Get a QuickBooks bookkeeping quoteAbout this service
  • By Book Keeping Pros
  • Sources checked 15 Oct 2026

The trucking work we keep current

We follow each load from invoice or remittance to payment, and each truck's costs from receipt to bank statement.

  • Remittances from the freight companies you haul for matched to the runs they pay, with any deductions recorded only as the remittance itemises them
  • Invoices for each load tracked to payment, with late payers picked out on the aged receivables report
  • Income and running costs for every truck marked with a class, for a business whose plan comes with class tracking, so each vehicle can be read on its own
  • A regular contract with a single customer set up as a project, on plans that include projects, so the contract's income and costs can be read in project reports of their own
  • Fuel card, toll and truck loan accounts that don't show up in the bank feed imported from their statement files
  • Receipts for tyres, parts and roadside repairs photographed in the QuickBooks phone app, then paired with the payment or entered as an expense
  • Truck and trailer finance checked against each lender's statement, with what's left to pay on every vehicle kept clear

Not included

Work diaries, maintenance logs and load paperwork stay in your own systems. We record the money side in QuickBooks from the invoices, remittances and statements they lead to.

Businesses in Road Freight Transport (ANZSIC class 4610)

Actively trading businesses across Australia
65,225 businessesAustralian Bureau of Statistics, Counts of Australian Businesses, June 2025, checked 15 October 2026
Of those, classified as non-employing
40,759 businessesAustralian Bureau of Statistics, Counts of Australian Businesses, June 2025, checked 15 October 2026
Of those, with 1 to 4 employees
19,739 businessesAustralian Bureau of Statistics, Counts of Australian Businesses, June 2025, checked 15 October 2026

Businesses by main state or territory

These counts are for the ANZSIC class Road Freight Transport. Passenger transport and other transport businesses are counted in other classes, so they are not included here.

  1. Victoria20,939 businesses
  2. New South Wales19,309 businesses
  3. Queensland12,103 businesses
  4. Western Australia7,143 businesses
  5. South Australia4,135 businesses
  6. Tasmania810 businesses
  7. Australian Capital Territory500 businesses
  8. Northern Territory284 businesses
Source: Australian Bureau of Statistics, June 2025. Counts of Australian Businesses, data cube 2: Businesses by main state by industry class by employment size ranges (8165DC02.xlsx). Checked 15 Oct 2026.

Businesses by number of employees

  1. Non-employing40,759 businesses
  2. 1 to 4 employees19,739 businesses
  3. 5 to 19 employees3,633 businesses
  4. 20 to 199 employees1,019 businesses
  5. 200 or more employees75 businesses
Source: Australian Bureau of Statistics, June 2025. Counts of Australian Businesses, data cube 2: Businesses by main state by industry class by employment size ranges (8165DC02.xlsx). Checked 15 Oct 2026.

Related pages

The service

The industry

QuickBooks bookkeeping for other industries

Truck drivers' questions about QuickBooks

I haul for a freight company that pays me by remittance advice. What do you do with it?
We tie each payment to the runs it covers and record any deductions as the advice itemises them. If a run is missing or a deduction isn't explained, we point it out so you can query it with the company.
Can I see what each truck earns and costs?
Yes, when classes come with your plan. Each invoice, bill and expense carries the truck's class, which lets a class report set every truck's income against its costs.
My fuel card and truck loan don't show up in the bank feed. What happens to them?
QuickBooks connects bank and card accounts through Open Banking, but not every account type is supported yet. Where an account can't connect, we import its transactions from the statement file and reconcile it against the statement like any other account.
What's the easiest way to send receipts from the road?
Take a photo in the QuickBooks app on your phone, or send the receipt to QuickBooks by email. Each receipt then waits for review until we pair it with its payment, or record it as an expense when there's nothing to pair it with.
Customers take a long time to pay. Can QuickBooks show who owes what?
Yes. When each load's invoice is in QuickBooks, the aged receivables report lists each customer's unpaid invoices by how far past due they are. It comes with your monthly reports, so you can see who to chase.

Sources

  1. Counts of Australian Businesses, data cube 2: Businesses by main state by industry class by employment size ranges (8165DC02.xlsx)

    Australian Bureau of Statistics. Actively trading businesses at 30 June 2025, released 16 December 2025. Checked 15 October 2026.

    Source: Australian Bureau of Statistics, Counts of Australian Businesses, including Entries and Exits, June 2021 to June 2025, licensed under CC BY 4.0 Licence: CC BY 4.0.

  2. Correspondence, GCCSA 2021 to GCCSA 2026 (CG_GCCSA_2021_GCCSA_2026.csv)

    Australian Bureau of Statistics. ASGS Edition 4, July 2026 to June 2031, released 22 July 2026. Checked 15 October 2026.

    Source: Australian Bureau of Statistics, Australian Statistical Geography Standard (ASGS) Edition 4, licensed under CC BY 4.0 Licence: CC BY 4.0.

  3. Get started with class tracking in QuickBooks Online (Australia)

    Intuit Australia Pty Ltd. Current at 16 October 2026, released 16 October 2026. Checked 16 October 2026.

    QuickBooks is a trademark of Intuit Inc. Licence: Intuit Australia legal terms (facts quoted with attribution, no endorsement implied).

  4. Create projects in QuickBooks Online (Australia)

    Intuit Australia Pty Ltd. Current at 16 October 2026, released 16 October 2026. Checked 16 October 2026.

    QuickBooks is a trademark of Intuit Inc. Licence: Intuit Australia legal terms (facts quoted with attribution, no endorsement implied).

  5. Connect a new bank account to Open Banking in QuickBooks Online (Australia)

    Intuit Australia Pty Ltd. Current at 16 October 2026, released 16 October 2026. Checked 16 October 2026.

    QuickBooks is a trademark of Intuit Inc. Licence: Intuit Australia legal terms (facts quoted with attribution, no endorsement implied).

  6. Upload your receipts to QuickBooks (Australia)

    Intuit Australia Pty Ltd. Current at 16 October 2026, released 16 October 2026. Checked 16 October 2026.

    QuickBooks is a trademark of Intuit Inc. Licence: Intuit Australia legal terms (facts quoted with attribution, no endorsement implied).

  7. Reconcile an account in QuickBooks Online (Australia)

    Intuit Australia Pty Ltd. Current at 16 October 2026, released 16 October 2026. Checked 16 October 2026.

    QuickBooks is a trademark of Intuit Inc. Licence: Intuit Australia legal terms (facts quoted with attribution, no endorsement implied).

  8. Run an accounts receivable ageing report in QuickBooks (Australia)

    Intuit Australia Pty Ltd. Current at 16 October 2026, released 16 October 2026. Checked 16 October 2026.

    QuickBooks is a trademark of Intuit Inc. Licence: Intuit Australia legal terms (facts quoted with attribution, no endorsement implied).