Bookkeeping for wineries

What the books involve

• Cellar door: tasting fees and bottle sales from the cellar door point of sale reconciled to card settlements, with food and merchandise sales recorded on their own lines.
• Wine club: member shipments charged with each release, and failed card payments, cancellations and refunds traced back to the member's account.
• Trade and distributor accounts: invoices to bottle shops, restaurants and distributors followed through to payment on their terms, with a monthly list of overdue trade balances.
• Grape purchases: fruit bought from growers recorded against each vintage and paid on the schedule agreed with each grower, with the amount still owing kept in view.
• Winemaking and packaging: barrels, bottles, closures, labels, cartons, contract bottling and freight entered as bills arrive and coded so the cost of each vintage can be followed.
• Export orders: invoices in foreign currencies recorded in Xero or MYOB, with the amount received in Australian dollars matched when the payment lands.