QuickBooks bookkeeping for wineries

Cellar door, club releases and trade accounts in QuickBooks

Each way you sell wine keeps its own figures, and money owed in both directions stays in view between releases.

• Cellar door, wine club, trade and online sales sorted into classes, if your QuickBooks plan supports class tracking, so each channel has results of its own
• Each club release recorded from the club software's charge report, with declined cards and refunds listed member by member so you can follow them up
• Trade invoices to restaurants, bottle shops and distributors tracked in the accounts receivable ageing detail, which shows each trade customer's overdue invoices and how long they've been outstanding
• Grape purchases entered the way your accountant wants them treated, with each instalment agreed with a grower recorded as it's paid and every grower's remaining balance kept in view
• Bills for bottles, barrels, corks and screwcaps, labels, cartons and contract bottling entered on arrival, noting the vintage or release each bill belongs to
• Finished cases kept as inventory items, where your plan includes inventory and your accountant agrees, and QuickBooks takes each sale off the quantity on hand when trade invoices and sales receipts are recorded
• Statements for the winery's accounts and cards compared with QuickBooks each month, with differences traced to items still clearing, entries recorded wrongly, or a bank error worth querying with your bank

Businesses by main state or territory

These counts are for the ANZSIC class Wine and Other Alcoholic Beverage Manufacturing, which also takes in makers of other alcoholic drinks, such as cider. Vineyards that only grow grapes are counted in an agriculture class, so they are not in these counts.