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Xero bookkeeping for hair and beauty salons

A salon's money comes in appointment by appointment through the booking or point-of-sale system, with retail products sold at the counter and gift vouchers paid for well before they're used. We record those takings against card settlements in your Xero file, enter product and supply bills, and follow gift vouchers from sale to redemption.

Get a Xero bookkeeping quoteAbout this service
  • By Book Keeping Pros
  • Sources checked 15 Oct 2026

What we look after in a salon's Xero file

We keep appointment takings, retail sales and the products you buy separate, so the salon's figures are easy to read.

  • Takings from your booking or point-of-sale system reconciled to card settlements, with card fees entered as the terminal provider's settlement details confirm them
  • Retail product sales recorded apart from appointment income, showing what the retail shelf brings in
  • Retail stock bought from distributors recorded as tracked inventory items, with each product line's purchases kept together
  • Bills for colour, treatments and salon supplies entered on arrival and kept apart from stock bought for resale
  • Gift vouchers tracked from sale to redemption under the treatment your accountant picks, with unused vouchers easy to list
  • Cash from the drawer compared with the deposits that reach the bank, with gaps raised for you to check
  • Every bank and card account reconciled against its statement monthly, with differences explained

Not included

Managing appointments, reminders and client details in your booking system. Our records come from the sales and payment reports it produces.

Businesses in Hairdressing and Beauty Services (ANZSIC class 9511)

Actively trading businesses across Australia
37,517 businessesAustralian Bureau of Statistics, Counts of Australian Businesses, June 2025, checked 15 October 2026
Of those, classified as non-employing
16,815 businessesAustralian Bureau of Statistics, Counts of Australian Businesses, June 2025, checked 15 October 2026
Of those, with 1 to 4 employees
15,897 businessesAustralian Bureau of Statistics, Counts of Australian Businesses, June 2025, checked 15 October 2026

Businesses by main state or territory

  1. New South Wales12,637 businesses
  2. Victoria10,333 businesses
  3. Queensland7,284 businesses
  4. Western Australia3,581 businesses
  5. South Australia2,308 businesses
  6. Tasmania586 businesses
  7. Australian Capital Territory582 businesses
  8. Northern Territory203 businesses
Source: Australian Bureau of Statistics, June 2025. Counts of Australian Businesses, data cube 2: Businesses by main state by industry class by employment size ranges (8165DC02.xlsx). Checked 15 Oct 2026.

Businesses by number of employees

  1. Non-employing16,815 businesses
  2. 1 to 4 employees15,897 businesses
  3. 5 to 19 employees4,515 businesses
  4. 20 to 199 employees285 businesses
  5. 200 or more employees5 businesses
Source: Australian Bureau of Statistics, June 2025. Counts of Australian Businesses, data cube 2: Businesses by main state by industry class by employment size ranges (8165DC02.xlsx). Checked 15 Oct 2026.

Related pages

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Xero bookkeeping for other industries

Salon owners' Xero questions

How do sales from my salon booking software end up in Xero?
We record them from the booking system's sales reports, then match the card payments to the terminal provider's settlements. If the booking system and the bank tell different stories, the gap goes on a list for you to check.
How do you handle gift vouchers?
Each voucher sale is recorded according to your accountant's instructions, then matched to the service or product when the client redeems it, so you can tell which vouchers are still unused.
Can I see how much product I sell compared with what goes into services?
Yes, when retail stock and salon supplies are kept on different accounts. The profit and loss then shows retail sales beside the cost of the stock sold, with the colour and treatments used on clients as a cost of their own.
Do I have to change how clients pay?
No. We work with whatever your booking system and card terminal already record, plus the bank feed connected to your Xero file.
What do you need from me each month?
Usually just the booking system's sales reports and supplier invoices as they come in, plus any voucher sales taken outside the booking system. Invoices are attached to their bills in Xero, so the paperwork stays with each entry.

Sources

  1. Counts of Australian Businesses, data cube 2: Businesses by main state by industry class by employment size ranges (8165DC02.xlsx)

    Australian Bureau of Statistics. Actively trading businesses at 30 June 2025, released 16 December 2025. Checked 15 October 2026.

    Source: Australian Bureau of Statistics, Counts of Australian Businesses, including Entries and Exits, June 2021 to June 2025, licensed under CC BY 4.0 Licence: CC BY 4.0.

  2. Correspondence, GCCSA 2021 to GCCSA 2026 (CG_GCCSA_2021_GCCSA_2026.csv)

    Australian Bureau of Statistics. ASGS Edition 4, July 2026 to June 2031, released 22 July 2026. Checked 15 October 2026.

    Source: Australian Bureau of Statistics, Australian Statistical Geography Standard (ASGS) Edition 4, licensed under CC BY 4.0 Licence: CC BY 4.0.