Xero bookkeeping for hospitality businesses and groups

Running a group of venues in Xero

The goal is a separate result for each venue, built from the bank feeds and bills the whole business shares.

• A tracking category with an option for each venue, applied to takings, bills and bank transactions alike
• Takings recorded venue by venue from each point-of-sale system's daily report, then matched to the settlements and banked cash for that site
• Supplier invoices covering deliveries to several venues split line by line, so each venue carries its own produce and beverage costs
• Shared costs, such as insurance, software subscriptions and the group's management costs, kept under a group-wide option or divided between venues on a split your accountant specifies
• Transfers between the venues' bank accounts matched on both sides, and where venues belong to separate businesses with their own Xero files, amounts a venue pays on behalf of another recorded in both files using the treatment your accountant specifies
• Gift cards sold at a venue and redeemed at another followed through to where they're used, using the treatment your accountant specifies
• A new venue's fit-out, kitchen equipment and opening costs kept apart from the trading venues' running costs, invoices attached and how each is treated left with your accountant
• Each venue's accounts reconciled in Xero against the bank's statements, with differences set out site by site: takings yet to clear, a bookkeeping error, or a mistake at the bank, to be raised with it

Businesses by main state or territory

These counts are for the ANZSIC division Accommodation and Food Services, which takes in accommodation, cafes, restaurants, takeaway food, pubs, clubs and catering businesses. Bakeries that bake what they sell on their own premises are counted in a manufacturing class, so they are not in these counts.