QuickBooks bookkeeping for pubs and bars

Trading areas, takings and suppliers in QuickBooks

Each trading area keeps figures of its own so you can see where the money is made, and every night's takings are followed through to the bank.

• A class for each trading area, from the public bar and lounge to the bistro, bottle shop and function room, on QuickBooks plans that include class tracking, so each area's results can be read on their own
• Each trading night's point of sale totals recorded by area, with card settlements that land the next morning or after a weekend matched back to the nights they cover
• Cash from the safe, banked in lots covering several nights, compared with the cash recorded for those nights, and any gap between them noted for you to check
• Invoices for kegs, bottled beer, wine and spirits checked against each liquor supplier's monthly statement, and credits for damaged or short-delivered stock confirmed before the account is paid
• Function deposits recorded when the payment is received, following your accountant's treatment, then applied to the function's final invoice after the night
• Invoices from bands, DJs and quiz hosts, and PA hire, entered as bills with the night they played noted on each, so entertainment spending can be compared with that night's bar takings
• Running costs such as security, cleaners, glassware, beer line cleaning and cellar gas kept on accounts of their own
• The venue's accounts and cards reconciled with their statements, each gap put down to takings not yet banked, a settlement still pending, an entry made in error, or a bank error that needs a call to the bank

Businesses by main state or territory