QuickBooks bookkeeping for photographers

Bookings, galleries and gear in QuickBooks

Money tends to arrive ahead of a shoot and after it, so we keep each booking and each payout tied to the work it came from.

• Wedding and event retainers matched to the booking they hold and recorded as your accountant specifies, with an up-to-date list of upcoming dates and what each client has paid so far
• Final balances invoiced before the shoot or after the gallery is delivered, as your contract sets out, then matched as couples and clients pay
• A class for weddings, another for portraits and another for commercial work, if class tracking is included in your QuickBooks plan, so each kind of photography can be reported on separately
• Payouts from online gallery and print sales platforms matched to their payout reports, with platform fees and print lab charges recorded as those reports show them
• Camera bodies, lenses, flashes and drones listed apart from repairs and gear hire, so your accountant can decide how each purchase is treated
• Receipts from interstate and overseas shoots snapped in the QuickBooks app, which can read receipts in other currencies, and paired in For review with the card charges they belong to
• Editing, gallery hosting and booking software subscriptions each booked to a separate software account, with the card charges for them checked off each month
• Monthly reconciliations of your accounts and cards, with anything that doesn't line up put down to a payout still in transit, a wrong entry in QuickBooks or an error for the bank to correct

Businesses by main state or territory

These counts are for the ANZSIC class Professional Photographic Services, which also takes in video filming of weddings and other special events. Businesses whose main work is aerial surveying or motion picture and video production are counted in other classes, so they are not in these counts.